Choose the welcome
Tell us your business name, opening hours and how callers should be greeted. The receptionist identifies itself as AI and asks what the caller needs.
30 days free
Your business. Your greeting. Your virtual front desk.
An AI receptionist for the front desk you need
- No risk
- Free setup
- Free for 30 days
Hear your own front desk in action: no risk, free setup and the first 30 days free.
Welcome callers professionally while your team welcomes the people in front of them. Energy BPO’s virtual receptionist greets customers, books appointments under your rules, takes messages and connects callers to the right person. Use it as your phone receptionist or as backup for your existing desk.
30days free
Put your front desk to the test
Tell Energy BPO who to contact about your free 30-day receptionist trial. We will discuss your greeting, booking rules and transfer destinations. No payment on this form.
Live lineFront desk
- Customer calls
- AI greets
- Appointment or handoff
- Team notified
- A recognizable welcome A greeting built around your business, with clear AI disclosure.
- Appointments with boundaries Booking follows the instructions you agree with us.
- A person is still in the loop Messages and transfer rules keep the right team member involved.
- More than one language Confirm your customers’ language needs during setup.
Receptionist setup
Set up a receptionist that follows your front-desk routine
The trial starts with a conversation about how your office works, not a generic greeting. Energy BPO helps define the instructions before the receptionist handles your calls.
Define appointment rules
Agree on the appointments it may book and the information needed for each request. Requests outside those rules become messages for your team.
Map people and messages
Specify who should receive each kind of call, where transfers should ring and who gets text or email notifications. A transfer is not a promise that someone is available.
Try it on your business line
Arrange forwarding from your existing number, then use the first 30 days to review greetings, bookings and handoffs with Energy BPO.
One appointment request
A front-desk conversation with a useful next step
Illustrative scenario, not a customer testimonial or a recording. A salon caller wants to schedule a first visit while the stylist is serving someone else.
AI receptionist Thanks for calling the salon. I’m the AI receptionist. How can I help?
Caller I would like an appointment for a first visit.
AI receptionist I can help with appointments the salon has authorized me to book. Which service would you like?
After collecting the necessary details, the receptionist uses the booking rules agreed with the salon. If the request is outside those rules, it records a message. The team receives a notification; a transfer is available when a person should take over.
Built around a front desk
For small and mid-sized teams with appointments and people to reach
A front-desk role is more than catching a missed ring. It means welcoming a new customer and knowing what should happen next.
Salons and appointment-led studios
Keep the conversation at the chair or studio uninterrupted while callers ask for the next visit. Set the services and booking instructions the receptionist may use.
Consultants and creative agencies
Distinguish a new consultation request from an existing client’s call. Send each inquiry to the person responsible for that relationship.
Accounting and advisory offices
Collect a name and the reason for an appointment without making the advisor stop a client meeting. Route questions needing professional judgment to a person.
Small business offices
Back up an occupied receptionist, greet callers outside desk hours and take messages when the right colleague is unavailable.
Receptionist or receptionist backup
Keep the human parts of your front desk
An AI receptionist handles the phone workflow you define. Your team still handles in-person visitors, sensitive decisions and requests outside those instructions. Using AI on the line does not require treating every caller or every question as routine.
Available 24/7, it can extend a desk that closes at five or cover a desk that is busy at noon. It can also help callers in more than one language; confirm your customers’ needs with Energy BPO.
Your number, your instructions
Start with the calls your desk needs help handling
Keep the number customers already know and discuss forwarding with Energy BPO. During setup, agree on the greeting, appointment permissions, transfer destinations and text or email recipients.
Use the first 30 days to listen for a recognizable welcome and check that your office gets useful bookings and messages. The offer is no risk, free setup and free for the first 30 days.
Before you start
Front-desk questions
Is a virtual receptionist a person or AI here?
Here it is AI, not a remote employee. It works as a phone-based front desk and tells callers it is AI. It does not replace the in-person welcome or judgment of your staff.
Can it support the receptionist we already employ?
Yes. You can use it as backup when the desk is busy or unattended, rather than replacing your receptionist. We discuss which calls to forward during setup.
How does appointment booking work?
You define the appointment types and booking rules with Energy BPO. The receptionist books within those instructions. If a request does not fit, it takes a message for the office instead of promising an unsupported appointment.
How do callers reach the right person?
You choose the transfer destinations and when a transfer is appropriate. The receptionist can route a caller to that person or take a message and notify your team when a conversation needs follow-up.
Can I keep my current business number?
You can forward calls from your existing number. Energy BPO discusses how forwarding should work with your current setup before the trial begins.
Can the front desk help in multiple languages?
Yes. The virtual receptionist can help callers in more than one language. Tell us what your customers need so we can confirm the language setup with you.
What is included in the free trial?
The offer is no risk, free setup and free service for the first 30 days. Send the form and Energy BPO contacts you to arrange the front-desk setup. This page does not quote pricing after day 30.
Free 30-day trial
Give callers a front desk, even when yours is busy
Start with your greeting, your appointment rules and your team. Request the free 30-day trial and Energy BPO will contact you about setting up your virtual receptionist.
30days free
Your details
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